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Holiday Event Success: Rain or Shine!

Indoor Holiday Luncheon

As the holiday season approaches, we're in full swing planning amazing holiday themed events for our clients. What amazes us each year is how often our clients call us in a panic needing us to come to the rescue on various event planning nightmares. With nearly twenty years in the industry I can say the following with confidence and certainty; The reason we are in business and why clients use planning companies like ourselves is because inevitably something, out of everyone’s control, goes wrong and you need true professionals to solve these complicated logistical nightmares. We have identified the biggest issue for this time of year and provided some useful dialogue to help you get through it. Oh no…it’s raining! With this time of year comes some inclement weather which is fine for a cozy night by the fire but not fine for your annual holiday event. Obviously if you have an outdoor venue, a rain back-up is the best option, even though many events are held indoors this time of year but don’t fool yourself! Rain can affect your event EVEN IF you have an indoor venue. There can often be a decrease in attendance, all while being stuck with food and beverage minimums, slippery surfaces exposing risk to your employees, parking headaches that decreases the overall mood…and the list goes on!! Make sure your planner has a back-up plan for all of the above (and more) and can jump into action to combat these issues. 1.A good planner has excellent relationships with venues and outside vendors to alleviate these headaches. Great relationships lead to great concessions and flexibility. 2.A creative planner is also a Johnny-on-the-spot resourceful planner. A creative mind never stops working so when a solution needs to created, you will be rest assured the most creative and cost effective decisions will be implemented. To evaluate the level of creativity check out their website, ask for references and in the planning stages request creative ideas for your holiday event. 3.Communication is key! Is your planner a good communicator with you? If not then they probably aren’t a great communicator with their own staff and vendors/venue. When actions need to put into play, how fast and efficiently will your planner be able to make changes and implement an action plan? FAST needs to be the only answer to that question. Make sure there is a back up plan in writing and all your staff and event volunteers (if apply) know that plan. We hope we have been helpful and your holiday event season is perfect! The team is simply a phone call or email away so don’t hesitate to contact us for any of your planning needs. Happy Holidays!

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